Administrative Assistant

The role

This person will provide administrative and organisational support to the Operations and Facilities teams. The role supports the London office across multiple sites and through a planned office relocation.

What you will do

• Provide administrative support to the London Administration department, including the Operations and Facilities teams.
• Maintain accurate administrative files and records.
• Prepare reports, presentations and correspondence to a high standard.
• Coordinate office and social events, and assist with the logistics for team meetings.
• Support Facilities with office moves, floor plans, seating plans and maintenance requests.
• Keep office procedures, staff lists and telephone directories up to date.
• Coordinate new joiner logistics with IT, Facilities, Reception and Security.
• Capturing minutes or action items during team, operational or administrative meetings.
• Process vendor invoices for payment and assist with tracking budgets and expenditure.
• Act as an administrative contact for internal departments and external suppliers.

Required qualifications

• Familiarity with the demands of a law firm and the standard of service expected by partners and clients.
• A proactive, flexible approach, with a willingness to support colleagues and take on new tasks.
• Strong client service orientation and the ability to work with stakeholders at all levels.
• At least three years of administrative office experience.
• Strong Microsoft Word, Outlook, Excel and PowerPoint skills.
• Strong organisational skills, with the ability to prioritise a varied workload and meet deadlines.
• Excellent written and verbal communication skills, with close attention to detail.
• Ability to handle confidential information with absolute discretion.
• Ability to work well under pressure and within a team environment.

Nice to have

• ideally in a law firm or professional services environment

About the company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.