Executive Assistant - Funds

The role

This person will provide personal, administrative, and operational support to partners and practice groups. They will manage administrative requests, calendars, travel, and client billing.

What you will do

• Anticipate partners' needs and relieve practice group attorneys of administrative tasks
• Organise and prioritise workload to support practice group goals
• Act as point of contact for the practice group and manage information flow
• Manage partners' priorities, deadlines, and daily follow-up
• Screen incoming calls, emails, and correspondence
• Manage partners' calendars, meetings, events, and catering needs
• Arrange complex travel plans, itineraries, and visa support
• Prepare and process expense reports
• Support partners with client billing and working with the Accounts team
• Organise client entertainment and business development events

Required qualifications

• Years of legal secretarial experience in a US law firm environment
• Critical thinking and ability to exercise independent judgment
• Ability to think independently and make decisions under pressure
• Willingness to assist and take initiative without direction
• Ability to communicate clearly and professionally with all levels of the organisation
• High level of interpersonal skills, poise, tact, and diplomacy
• High level of confidentiality and professionalism
• Clear, concise, and error-free written communications
• Proactive approach and high level of self-motivation and autonomy
• Knowledge of word processing, spreadsheet, and presentation software
• Ability to learn industry specific computer applications like CMS and iManage
• Ability to juggle competing tasks and meet deadlines

Nice to have

• College diploma

About the company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.