Legal Executive Assistant

The role

A Legal Executive Assistant will provide assistance and secretarial support to Partners, Associates and Staff. The role involves diary management, document production, travel arrangements, and billing processes.

What you will do

• Extensive and accurate diary management for all attorneys
• Document production including amendments, formatting, and track changes
• Arrange meetings, lunches and dinners and follow up with confirmations
• Complex travel arrangements including flights, accommodation, visas and transfers
• Handle telephone queries and relay relevant messages accurately
• Photocopying, printing, binding, scanning and filing of documents
• Involvement in the billing process and liaising with accounts department
• Timesheet entry for attorneys using Expert Time/iTimekeep
• Preparation of expense claims, invoice requests and petty cash reports
• Assist with opening new client files and obtaining KYC documentation

Required qualifications

• Strong organisational skills and attention to detail
• Ability to prioritise tasks and work effectively in a fast paced, professional environment
• Ability to use own initiative, working independently and as a team member
• Proactive attitude with a good work ethic
• Excellent written and verbal communication skills
• Professional, flexible and collaborative approach
• Fluent in English, both verbal and written
• Complete discretion and sound judgement when handling sensitive information
• Willingness to build and improve secretarial skills
• Knowledge of administrative procedures
• Willingness to work overtime when required
• Able to work to tight deadlines

Nice to have

• Arabic is a bonus

About the company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.