Legal Executive Assistant

The role

The Senior Legal Executive Assistant provides high-level executive, administrative, and practice coordination support to Partners. This role manages priorities, communications, billing coordination, and client-related activities.

What you will do

• Manage Partner day-to-day operations including calendar, travel, and expenses
• Proactively manage Partner correspondence and follow-up actions
• Support business travel planning and meeting coordination
• Collaborate with internal stakeholders to support practice and leadership responsibilities
• Liaise with firm departments for smooth practice operation
• Manage complex administrative duties including scheduling and reporting
• Maintain files and confidential documents
• Organize complex domestic and international travel arrangements
• Assist with preparation of internal and external presentations
• Coordinate client onboarding and billing activities

Required qualifications

• High level of integrity and discretion in handling confidential information
• Strong attention to detail in preparing, reviewing, and proofreading materials
• Ability to work in a fast-paced environment and manage multiple competing tasks
• Strong verbal and written communication skills
• Strong collaboration skills
• High level of initiative, sound judgment, and proactive problem-solving skills
• Adaptable, flexible, and able to respond to changing priorities
• Self-starter with a proactive and resourceful approach
• Minimum of five years of relevant experience supporting senior partners, practice leaders, or executives in a law firm or professional services environment
• Advanced proficiency in Microsoft Office Suite and ability to quickly learn internal systems and firm-specific applications

Nice to have

• Bachelor’s degree
• Experience in partner support, billing coordination, client matter administration, and executive-level assistance

About the company

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. The firm's work is distinguished by a unique combination of precision and vision.