Receptionist

The role

The Receptionist will manage the reception area and handle administrative duties in the Abu Dhabi office. This role involves welcoming visitors, managing communications, and supporting office operations.

What you will do

• Maintain the presentation of the reception area.
• Handle incoming phone calls, direct them, and monitor voicemail.
• Welcome visitors and show them to conference rooms.
• Tidy conference and visitor rooms after use.
• Make reservations and set up video/conference calls.
• Manage visitor office requests and facilities.
• Prepare catering and beverages for meeting attendees.
• Liaise with local couriers and manage outgoing mail.
• Distribute incoming documents, correspondence and parcels.
• Undertake administrative tasks such as filing, scanning, photocopying and binding documents.

Required qualifications

• Excellent communication and organisational skills.
• Ability to use own initiative and remain calm under pressure.
• Excellent customer service skills and professionalism.
• Ability to undertake multiple tasks and prioritise accordingly.
• Flexible and proactive approach to work.
• Good interpersonal and team skills.
• Willingness to work overtime when required.
• Strong English language skills – reading, writing and speaking.
• Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience operating VC equipment.
• Experience using iManage and Emburse or similar systems.

About the company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.