Workplace Employee Specialist - Part Time

The role

The Workplace Specialist supports the day-to-day operation of the Sydney office. This person coordinates office supplies, vendors, facilities requests, workplace safety, meetings, events, and new-hire readiness.

What you will do

• Own the day-to-day rhythm of the Sydney office.
• Act as the contact for building management and vendors.
• Manage office budgets, purchasing, and supplies.
• Run access and security procedures, emergency protocols, and safety roles.
• Handle room setup, catering, tech, and communications for meetings and events.
• Plan in-office experiences including culture moments, awards, and holiday parties.
• Coordinate orientation scheduling and IT logistics for new hires.
• Curate the JAPAC voice on the intranet by posting announcements and maintaining the events calendar.

Required qualifications

• Relevant study, training, internships, volunteer work, or practical experience in administration, hospitality, workplace operations, events, customer service, or a related field.
• Comfort with Google Workspace or similar workplace technology.
• Attention to detail and organization to juggle multiple tasks and deadlines.
• Sound judgment and discretion when handling confidential or sensitive information.
• Clear written and verbal communication.
• Adaptability when priorities shift.
• Commitment to an inclusive environment.
• Comfort with the physical side of office and event support, including moving supplies and helping with setup and cleanup.

Nice to have

• Prior experience in office administration, hospitality, customer service, events, or facilities support
• A background supporting an office, managing supplies, coordinating events, or working with vendors

About the company

GumGum is an advertising technology company delivering results by matching brands with people in the right mindset. Headquartered in Santa Monica, California, it operates in over 19 markets.