Facilities Manager

The role

This role leads workplace, facilities, and staff operations across European offices. You will align regional support needs, optimize operational processes, and lead corporate real estate projects.

What you will do

• Communicate Workplace & Facilities guidelines and strategic standards.
• Manage onboarding operations including office access, laptop delivery, and Welcome Kits.
• Oversee financial procedures, budget management, and vendor negotiations.
• Lead vendor selection and partnership management.
• Drive corporate real estate projects including office relocations and renovations.
• Develop and execute end-to-end project plans for European workplace initiatives.
• Analyze operational data to optimize space utilization and reduce costs.
• Collaborate cross-functionally to tailor operations to European regional requirements.
• Craft communication and change management plans.
• Manage European office travel schedules and day-to-day requests.

Required qualifications

• Bachelor's Degree in Administration, Organization, Hospitality, Workplace & Facilities Management (or related field)
• At least 5+ years of relevant experience in mid-to-senior level workplace management, corporate real estate, or multi-office operations across Europe
• Prior experience in multi-office workplace and facilities management across Europe is mandatory
• Prior experience in corporate real estate projects and vendor negotiations is mandatory
• Skilled in building and executing end-to-end project plans
• Skilled in vendor selection, contract negotiations, and budget optimization
• Fluent in English
• Proficiency in GSuite and modern workplace facilities management software
• Ability to travel regularly across European office locations

Nice to have

• Knowledge of additional European languages

Benefits

• Free Gold membership with access to onsite gyms, studios, digital fitness, and wellness resources
• Wellness access for up to three family members
• Health insurance
• Flexible schedule
• Minimum of 25 days paid holiday per year plus one additional day for each year of tenure (up to 5) and a birthday holiday
• 100% paid parental leave
• Extended leave and ramp-back period for parents giving birth
• Access to world-class platforms and personalized development roadmaps

About the company

Wellhub is a company revolutionizing workplace wellness through a platform that connects employees to fitness, mindfulness, therapy, nutrition, and sleep. Headquartered in NYC, they aim to make every company a wellness company.