Speaker Program Specialist

The role

You will schedule, coordinate and support healthcare professional education programs for the Medical Affairs team. You will manage the program calendar, faculty booking, scheduling, and payments reporting.

What you will do

• Identify and confirm HCP faculty and speaker availability
• Create invitations and manage calendar holds, confirmations, waitlists, cancellations and reschedules
• Build and maintain the master calendar of HCP education programs
• Maintain Salesforce.com data and Blackthorn programs
• Coordinate HCP and internal travel and arrange room blocks, meals and office meeting rooms
• Provide administrative support for education programs including pre-program materials and Zoom webinar support
• Process, send and track HCP contracts and work with Legal on updates
• Confirm HCP engagement needs and fair-market-value rates
• Capture HCP transfers of value and support Open Payments reporting
• Reconcile expenses through Concur

Required qualifications

• Experience in the medical device or pharmaceutical industry coordinating medical education programs, events or operations
• Highly detail-oriented
• Track record of scheduling and running multiple programs at once
• Excellent organizational, time management and written/verbal communication skills
• Proficient in Salesforce, Zoom Webinars, Google Suite and MS Office calendars and spreadsheets
• Proactive problem-solver who works independently in a work-from-home environment
• BA/BS in a related field, or equivalent experience

Nice to have

• Familiarity with HCP interaction rules, such as the AdvaMed Code and the Sunshine Act/Open Payments
• Blackthorn preferred
• 2-3 years in the medical device or pharmaceutical industry working with Healthcare Professionals (HCPs)

About the company

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease using cutting-edge technology. It is a publicly traded company that provides an AI-driven, non-invasive cardiac test.