Heartflowinc
Commercial Excellence Coordinator
United States. Posted a month ago
The role
You will organize and deliver training programs, logistics, and reporting for Commercial Enablement, Strategic Sales, and Sales Training & Development. You will support the full lifecycle of training programs, manage software licenses, and provide data analytics for VP stakeholders.
What you will do
- Plan and execute programs including New Hire onboarding, Regional workshops, and National events.
- Provide on-site support for live classes and meetings as required.
- Coordinate in-person and virtual meeting logistics including registration, travel, hotels, and catering.
- Provide light-touch calendaring, travel coordination, and expense report support for Commercial VP stakeholders.
- Manage the department inbox and triage requests.
- Own the end-to-end purchase order process and manage supplier approvals.
- Submit, track, and report on expenses related to educational events.
- Maintain and oversee licenses for various platforms.
- Pull utilization and performance reports and package data for VP stakeholders.
- Assist with the iteration of commercial-facing materials and provide design support.
Required qualifications
- 2–3 years supporting sales, marketing, or educational programs.
- Highly detail-oriented with a track record of managing logistics for multiple projects simultaneously.
- Experienced with the PO/invoice lifecycle, expense tracking, and vendor license management.
- Comfortable pulling, organizing, and synthesizing data from multiple systems into clear reporting.
- Expert in Google Suite and MS Office including Excel/Sheets.
- Proficient in Canva.
- Strong ability to manage a department inbox and draft team communications.
- Proactive problem-solver who can work independently.
Nice to have
- BA/BS in Business, Communications, or a related field
About the company
Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease using cutting-edge technology. The company is publicly traded (HTFL) and provides an AI-driven, non-invasive cardiac test.