Payroll Analyst

The role

The Payroll Analyst runs accurate, on-time, compliant payroll for employees across multiple states and international locations. This person will own day-to-day payroll processing, reconcile payroll data against the general ledger, and partner with HR, Finance, and Accounting.

What you will do

• Process semi-monthly or bi-weekly payroll end to end.
• Review and audit payroll inputs each cycle.
• Record equity-related payroll events.
• Reconcile payroll registers, tax filings, benefit deductions, and 401(k) contributions.
• Ensure compliance with federal, state, and local wage and hour and payroll tax requirements.
• Manage multi-state tax setup, registrations, and notices.
• Partner with HR and Benefits to keep HRIS and payroll system data synchronized.
• Answer employee payroll questions promptly and confidentially.
• Support internal and external audits.
• Document payroll procedures and controls.

Required qualifications

• Bachelor’s degree in accounting, Finance, Business, or a related field, or equivalent practical experience.
• 3–5 years of hands-on, full-cycle payroll experience.
• Working knowledge of federal and state payroll tax and wage and hour law, especially California.
• Experience with a major payroll platform such as ADP, Workday, UKG, Paylocity, or Rippling.
• Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reconciliations.
• High attention to detail and a track record of accuracy under recurring deadlines.
• Sound judgment handling confidential compensation and personal data.
• Clear written and verbal communication with employees at every level.

Nice to have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience at a public company or a company preparing for or recently through an IPO, including SOX controls.
• Exposure to international payroll or managing a global payroll vendor.
• Experience in medical devices, life sciences, or another regulated industry.
• Experience implementing or migrating payroll or HRIS systems.

About the company

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease using cutting-edge technology. It is a publicly traded company (HTFL) that provides an AI-driven, non-invasive cardiac test.