Talent Operations Partner

The role

You will build and improve operational systems that support hiring as the company scales. This includes coordinating high-volume interview scheduling and supporting ATS integration projects.

What you will do

• Coordinate high-volume interview scheduling across multiple time zones
• Support ATS integration projects by gathering requirements, documenting workflows, coordinating timelines and tracking actions
• Assist with system configuration, data checks, user acceptance testing and issue resolution
• Prepare guidance, templates and training materials for new systems and processes
• Use AI-enabled tools to streamline operational tasks
• Use reporting tools to track scheduling turnaround times, interview completion rates and pipeline bottlenecks
• Recommend process improvements based on data

Required qualifications

• Supported recruitment operations in a scaling or high-volume Talent Acquisition environment
• Coordinate complex, multi-time-zone scheduling
• Organise project activities across teams, track actions and timelines, and communicate risks or blockers
• Use Applicant Tracking Systems and recruitment tools to manage workflows
• Use reporting tools to monitor process performance, interpret data and identify practical improvements
• Communicate fluently in German and English
• Handle confidential candidate information with care

Nice to have

• Experience supporting an ATS implementation, integration or migration
• Experience using Greenhouse, Ashby, Confluence or GoodTime
• Experience using AI-enabled tools to support recruitment operations and process improvement

Benefits

• Competitive salary and VSOP options
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance
• Health & wellness: gym membership and mental health support (Nilo.health)
• Social: regularly company events and monthly social allowances
• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

About the company

Helsing is a defence AI company. Their mission is to protect democracies through technological leadership.