Operations Associate at Hillel at the University of Vermont

The role

You will support the engagement team and executive director and handle daily operations at the Burack Hillel Center on the UVM campus. The work covers purchasing and expenses, catering for events, office and facility upkeep, and administrative support.

What you will do

• Oversee purchasing, manage the credit card and track expenses
• Work with the bookkeeper to process reimbursements and invoices
• Coordinate catering with the Kosher cafeteria in Simpson Hall and external staff
• Serve as main contact for large events such as High Holidays and Passover
• Communicate with staff to ensure planning, execution and follow-up
• Manage the Hillel office, shared spaces and kitchen, working with UVM Facilities and Residence Life
• Provide operational support at student programs, including some evenings and weekends
• Provide administrative support such as expense reports, payroll functions, onboarding and offboarding, travel booking, meeting organization and database data entry

Required qualifications

• Bachelor's degree
• Some experience multitasking in an open office environment
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Knowledge of essential computer software, including Google Drive
• Familiarity with Microsoft Office and QuickBooks, or ability to learn them
• Ability to learn new procedures and systems
• Impeccable discretion and appreciation of confidentiality
• Comfortable with hands-on work such as tidying rooms, moving furniture and basic upkeep
• Driver's license and independent transportation

Nice to have

• Experience in general operations and/or building management
• Experience mentoring and/or formally managing others
• Some experience with Hillel or Jewish life

Benefits

• Health, dental and vision benefits
• Automatic 5% retirement plan contribution after second year
• Generous vacation and medical time
• Professional development opportunities via Hillel International and external resources
• Open, comfortable workspace with a talented team

Before you apply

• Coverage for major Jewish holidays is required for program support
• Driver's license and independent transportation are required

About the company

Hillel at the University of Vermont was the recipient of Hillel International's Great Place to Work Award in 2021 and connects with over 2,000 Jewish students, allies and friends each year. It is affiliated with Hillel International, the largest Jewish campus organization in the world.