Office Coordinator (Part-Time)

The role

The Office Coordinator will support daily operations at the Vienna, VA headquarters. This role involves providing administrative support to executives, managing office supplies, and coordinating employee events.

What you will do

• Manage the reception area and serve as the primary point of contact for calls and visitors.
• Handle incoming and outgoing mail, packages and deliveries.
• Maintain a professional, welcoming and organized office environment.
• Coordinate new hire office-related onboarding activities.
• Provide general administrative assistance to various departments.
• Prepare and submit expense reports for company executives.
• Coordinate business travel arrangements for employees.
• Oversee day-to-day office operations and maintain common areas.
• Monitor and maintain office and kitchen inventory.
• Coordinate onsite and offsite meetings, team gatherings and company events.

Required qualifications

• Minimum of 2 years of experience in office administration, office coordination, executive support or office management.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast-paced, small business environment with minimal supervision.
• Demonstrated ability to exercise good judgment, take initiative and make cost-conscious purchasing and planning decisions.
• Working knowledge of mail and shipping processes, including postage machines, FedEx and UPS.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and Teams.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility and willingness to assist with a variety of administrative and office-related responsibilities.

Nice to have

• Experience coordinating business travel, preparing expense reports or providing administrative support to executives preferred.

Benefits

• Healthcare benefits, including medical, dental, vision and disability coverage.
• A 401(k) program with 100% immediate vesting and an employer match after 90 days.
• Educational Assistance Program.
• Student Loan Repayment Program.
• Gym Reimbursement Program.
• Paid time off.

About the company

Horizon Industries Limited (Horizon) is a dynamic IT and Management Consulting firm based in the Washington, DC metropolitan area. Founded in 1996, Horizon provides full-cycle IT consulting and management support to clients in both the private and public sectors.