Executive Assistant, Product Pillar

The role

This person will support Product, Design, and Engineering leaders by managing calendars, travel, and meeting logistics. They will also coordinate team events, process expenses, and explore AI tools to optimize workflows.

What you will do

• Act as a thought partner to leaders to anticipate needs and manage scheduling conflicts
• Manage daily calendars and travel needs of Product and Engineering leaders
• Support leadership team in preparation of All Team meetings, AMAs, and team offsites
• Collaborate with a network of Executive Assistants on cross-team backup and company initiatives
• Partner with the Employee Experience Team to arrange cross-functional team events
• Organize regional in-office events including Product Summits and leadership offsites
• Process expense reports, open purchase orders, and coordinate payments
• Manage relationships with external vendors
• Assist in event management and travel preparation for large-scale marquee events
• Explore and adopt new AI tools to streamline workflows

Required qualifications

• 3+ years of experience providing executive or administrative support in a high-performing, fast-paced environment
• Experience supporting senior leaders in a technology company
• High level of professionalism
• Ability to effectively prioritize and manage the needs of multiple stakeholders
• Exceptional written and oral communication skills
• Proficiency in Google Apps
• AI proficiency and curiosity about new AI tools
• Capacity to thrive with ambiguity
• Ability to take a proactive approach with minimal instruction and guidance
• Impeccable attention to detail
• Flexible and able to handle ad hoc issues outside of core business hours
• Availability to work onsite at Product Summits and for in-office events

Nice to have

• Experience supporting Product, Engineering and/or Design leaders

Benefits

• Base salary
• On-target commission for eligible roles
• Annual bonus targets for eligible roles
• Equity plan (RSUs) for eligible roles
• Overtime pay for some roles

Before you apply

• May use CLEAR ID Verification during the hiring process to confirm identity

About the company

HubSpot (NYSE: HUBS) is an AI-powered customer platform with software, integrations, and resources to connect marketing, sales, and service. The company is headquartered in Cambridge, MA.