Executive Assistant (m/f/d)

The role

You will act as the organizational backbone for senior leadership within the CEO Office. You will manage complex calendars, coordinate stakeholders, and ensure smooth execution across a demanding schedule.

What you will do

• Managing complex calendars, meetings, priorities and key deadlines
• Coordinating internal and external meetings with the Executive Leadership Team, senior stakeholders and key partners
• Preparing meetings, agendas and briefing materials
• Ensuring effective follow-up on decisions, commitments and action items
• Keeping track of key commitments, open topics and follow-ups across the CEO Office
• Coordinating information and inputs from different functions for the Chief of Staff
• Supporting the preparation and coordination of internal presentations, reports and management materials
• Organizing CEO Office routines, leadership formats, travel and selected company-wide meetings
• Providing hands-on support for selected initiatives and special projects led by the Chief of Staff
• Handling confidential and sensitive information

Required qualifications

• Several years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role
• Excellent organizational and prioritization skills
• A proactive mindset and a strong sense of ownership
• The ability to keep track of multiple workstreams, deadlines and stakeholders simultaneously
• Strong written and verbal communication skills
• Confidence interacting with senior stakeholders across the organization
• Strong proficiency with modern productivity and collaboration tools, including PowerPoint
• Attention to detail
• High levels of reliability, professionalism and discretion
• The ability to remain calm and effective when priorities change at short notice
• A hands-on attitude and willingness to take responsibility beyond a narrowly defined job description
• Excellent written and spoken English and German

Nice to have

• experience in an Executive or CEO Office is a strong advantage

Benefits

• Employee Participation Program: virtual company share program
• 30 days of vacation
• Company pension plan with 20% employer contribution after the probation period
• Subsidised lunch
• Flexible mobility budget: Deutschlandticket, JobRad bicycle leasing, FINN JobAuto, or a fuel allowance
• Rental clothing with laundry service
• Sport Clubs membership (EGYM Wellpass)
• Individual learning allowance granted after the probation period
• Childcare allowance for non-school-age children

Before you apply

• Due to security clearance requirements, affiliations with countries listed under § 13 para. 1 no. 17 SÜG may affect the application process

About the company

Isar Aerospace is a fast-growing company building a modern space business to enable faster, better and cheaper access to space. The company aims to provide sustainable and environmentally friendly launch solutions for small and medium-sized satellites and constellations into Low Earth Orbit.