Administrative & Scheduling Coordinator

The role

This person will coordinate meetings with prospective clients and partners to support the Business Development team. They will also provide administrative and operational support to other functions across the organization.

What you will do

• Coordinate meetings between prospective clients, external partners, and members of the Business Development team.
• Manage scheduling requests and coordinate calendars across multiple US time zones, primarily Eastern Time.
• Communicate with prospects via email to identify availability, confirm meetings, and coordinate scheduling changes.
• Send professional meeting invitations, calendar holds, and confirmations.
• Monitor meeting confirmations and proactively follow up with prospects.
• Manage rescheduling requests, resolve calendar conflicts, and minimize scheduling delays.
• Ensure meetings are scheduled with the appropriate internal stakeholders.
• Maintain accurate records of scheduled meetings, communications, and follow-up activities.
• Book travel for the Business Development team and others, as requested.
• Provide general administrative support to the organization and other departments as needed.

Required qualifications

• 2+ years of experience in administrative support, virtual assistance, scheduling, executive assistance, or a similar coordination role.
• Exceptional written and verbal English communication skills, including excellent grammar, spelling, punctuation, and proofreading abilities.
• Demonstrated ability to independently draft polished, professional business emails and correspondence.
• Strong experience with calendar management, meeting coordination, and scheduling across multiple time zones.
• Proficiency in Google Workspace and/or Microsoft Office, particularly Gmail or Outlook, Google Calendar or Outlook Calendar, Word or Google Docs, and Excel or Google Sheets.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Professional, responsive, and comfortable communicating directly with US-based colleagues and external stakeholders.
• Reliable internet connectivity and a suitable remote working environment.
• Willingness and ability to work hours that align with US business operations, including US Eastern Time.
• High degree of professionalism, accountability, discretion, and adaptability.

Nice to have

• Experience supporting a US-based company or working with US-based clients and stakeholders.
• Experience supporting Business Development, Sales, Partnerships, or other client-facing teams.
• Experience working in healthcare, life sciences, technology, or another fast-paced business environment.

About the company

Iterative Health is a healthcare technology and services company powering the acceleration of clinical research to transform patient outcomes. It is headquartered in Cambridge, Massachusetts, and New York City with 250+ employees world-wide.