Proposals Coordinator

The role

The Proposals Coordinator supports the Capture + Proposal Marketing function by coordinating proposal development and production. This role involves managing marketing initiatives and business development activities across the region.

What you will do

• Support regional proposal team by managing the proposal activities.
• Organize, produce, and assemble proposal submissions including RFIs, RFQs, RFPs, SOQs, marketing collateral and vendor registrations.
• Manage proposal coordination related to creation of proposal templates and draft proposals.
• Contribute to building a repository of proposal materials specific to regional needs.
• Update client and project information in the marketing project and personnel database.
• Assist in other marketing and/or business development areas as requested or assigned.
• Develop capability statements in MS word and InDesign.
• Liaise with internal technical experts to update Resume Short Bios and Expert Finder information for Website.
• Collaborate between marketing communication, creative, and proposal team internationally to update marketing resources.

Required qualifications

• Bachelor’s degree (B.S.) from a four-year college or university, or an equivalent combination of education and experience.
• 3–5+ years of relevant experience in a similar industry.
• Demonstrated experience coordinating and developing responses to RFPs, RFIs, and RFQs.
• Experience preparing proposal content, developing marketing collateral, coordinating deliverables, and conducting quality control and proofreading.
• Ability to manage multiple proposals, deadlines, teaming arrangements, and client-specific templates simultaneously.
• Experience developing and maintaining case studies, brochures, newsletters, and website project profiles.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and Teams).
• Strong working knowledge of Adobe Creative Suite and InDesign.
• Excellent written and verbal English communication skills.
• Strong attention to detail, organization, and proofreading skills.
• Flexibility to work extended hours occasionally to meet critical deadlines.

Nice to have

• Experience within the engineering, architecture, construction, or B2B professional services environment.
• Prior experience working within an architecture, engineering, construction (AEC) firm or a related professional services organization.
• MS Planner experience considered an advantage.

Benefits

• Work on exciting, challenging and at times groundbreaking projects.
• Continued support from the leadership team with a measured and flexible approach.
• Career advancement with an established framework.

About the company

Jensen Hughes is a leader in fire protection engineering with expertise in security and risk-based fields. The company works to solve complex safety and security challenges to make the world safe, secure and resilient.