Project Coordinator - Civil Energy

The role

The Project Coordinator will provide administrative support to project managers, field leadership, and project teams. This role involves maintaining workforce records, coordinating union documentation, and managing project-related financial and compliance documentation.

What you will do

• Maintain accurate records of apprenticeship participation and compliance reporting.
• Process and maintain union documentation and collective bargaining agreement obligations.
• Coordinate with Payroll and Field Operations for wage rates and workforce records.
• Coordinate and track workforce screening requirements for site-access compliance.
• Maintain employee certifications, training records, and safety documentation.
• Assist with internal and external audits by gathering compliance documentation.
• Coordinate employee timesheets and payroll-related documentation.
• Process invoices, purchase orders, expense reports, and payment applications.
• Maintain financial records and support project cost tracking and budgeting.
• Provide day-to-day administrative support to project managers and field leadership.

Required qualifications

• High school diploma or equivalent
• Two or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field
• Experience supporting payroll processes, employee record management, and administrative reporting
• Familiarity with construction documentation, project records, and compliance requirements
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
• Strong organizational skills
• Strong attention to detail
• Excellent communication and interpersonal skills
• Ability to handle confidential employee, payroll, and project information with discretion
• Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation

Nice to have

• Bachelor degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field
• Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects
• Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements

Before you apply

• Complete an assessment for selection
• Complete a pre-employment drug screen

About the company

Keeley is a career destination with a world-class family culture centered around creating the best possible environment for people to thrive.