Subcontracts Specialist

The role

The Subcontract Specialist supports the full lifecycle of subcontracts, MSAs, and Work Orders. This role ensures subcontracting activities are commercially sound, compliant, and aligned with project execution and risk mitigation.

What you will do

• Draft, issue, and execute subcontracts, MSAs, WOs, Amendments, and Change Orders
• Ensure commitments are in place prior to starting work or releasing materials
• Administer the full subcontract lifecycle including amendments, change orders, and closeout
• Maintain accurate, complete, and audit-ready subcontract files
• Coordinate redlines between subcontractors, Procurement Director, and Contracts Manager
• Ensure subcontract language includes appropriate prime contract flow-down provisions
• Verify subcontractor compliance requirements including COIs, bonds, and prequalification status
• Support invoice validation through GC Pay
• Enter and manage all subcontracts and WOs in ERP system (CMiC)
• Coordinate with project teams to maintain commitment values and budget alignment

Required qualifications

• 2–5 years of experience in subcontract administration, procurement, or contracts within heavy industrial or commercial construction
• Working knowledge of ERP systems (CMiC, SAP, Procore, or similar)
• Strong understanding of construction contract language and risk allocation
• Familiarity with subcontractor prequalification, compliance workflows, and subcontract negotiation and redlining processes
• Ability to read, interpret, and negotiate contract language
• Experience with MSA and Work Order structures
• High attention to detail with strong contract accuracy
• Organized with the ability to manage multiple priorities and deadlines

Nice to have

• Bachelor’s degree in Construction Management, Business, or related field

About the company

Keeley is a career destination with a world-class family culture centered around creating the best possible environment for people to thrive. Keeley Construction is part of Keeley Companies.