Administrative Assistant

The role

You will provide administrative support to the whole office in Salt Lake City, UT. You will work closely with office leadership on projects that drive operational success.

What you will do

• Schedule and coordinate meetings, events, interviews, performance review meetings and appointments
• Arrange complex and detailed travel plans and itineraries
• Maintain individual, project and group calendars and keep office management updated on daily priorities
• Retrieve and distribute phone messages and assist callers with inquiries
• Handle filing, photocopying and scanning; compose responses to written inquiries and distribute mailings
• Compose and edit plans, specs, reports, memorandums and correspondence; prepare printed reports
• Maintain corporate contact lists, files, databases, records and other documents
• Create, edit and format PowerPoint presentations, technical reports and proposals
• Assist with timely submission of employee timesheets and expense reports
• Act as back-up for office services, IT, Marketing and HR; perform other duties as requested

Required qualifications

• High School diploma
• 2+ years of Administrative Assistant experience
• Ability to maintain confidentiality
• Strong sense of initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with analytical, multitasking, organizational and problem-solving skills
• Ability to work effectively both independently and as part of a collaborative team

Nice to have

• Bachelor's degree
• Experience within professional services, engineering, consulting or related industries
• Proficiency with Microsoft Office Suite
• Experience with Microsoft Dynamics CRM or similar client relationship management platforms

Benefits

• Company paid medical, dental and vision coverage
• Life insurance, short- and long-term disability insurance
• Paid pregnancy disability leave
• 401(k)/Roth with company match
• Paid time off including parental and military leave
• Employee referral and professional license bonuses
• Educational reimbursement
• Employee resource groups
• Flexible work schedules
• Extensive training
• Wellness programs
• Buddy and mentoring programs

About the company

Langan provides land development engineering and environmental consulting services for developers, energy companies, healthcare systems, universities and infrastructure programs across the U.S. and internationally. The firm operates from 50+ offices and has been ranked among the top ten Best Firms to Work For.