Administrative Assistant

The role

This individual will provide administrative support to Principals, Associates, Project Managers and Staff. They will ensure successful workflow and accuracy through various administrative tasks.

What you will do

• Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments
• Host and facilitate activities such as team meetings, social gatherings, and conferences
• Arranges complex and detailed travel plans and itineraries
• Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned
• Work on chargeable tasks and ensure proper chargeability numbers are entered and allocated accordingly on weekly timesheets, billing, and invoices
• Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries
• Provides administrative support with filing, photocopying, scanning and faxing
• Composes timely responses to a variety of written inquiries and distributes mailings
• Composes and edits plans, specs, reports, memorandums and correspondence
• Prepares printed reports and other duplicated material

Required qualifications

• High School degree
• 2+ years of Administrative Assistant experience
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to maintain confidentiality
• Strong sense of initiative and flexibility
• Excellent communication and interpersonal skills
• Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities
• Ability to work effectively independently and in a team environment

Nice to have

• Bachelor’s degree
• Administrative Assistant experience preferably within the Professional Services sector

Benefits

• full-time employment company paid medical, dental, and vision coverage
• life insurance
• short- and long-term disability insurance
• paid pregnancy disability leave
• 401(k)/Roth with company match
• paid time off including parental and military leave
• employee referral and professional license bonuses
• educational reimbursement
• employee resource groups
• flexible work schedules
• extensive training
• wellness programs

About the company

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world.