Lease Administrator

The role

The Lease Administrator will manage the retail lease portfolio in North America. This includes lease abstraction, tracking critical dates, managing rent and CAM payments, and maintaining landlord relationships.

What you will do

• Abstract and maintain accurate lease data in the lease administration system
• Track and manage critical dates including renewals, option notices, expirations, and rent escalations
• Process monthly rent, CAM, real estate tax, insurance, and percentage rent charges
• Review and audit annual CAM, real estate tax, and insurance reconciliations
• Prepare and submit monthly and annual sales reports to landlords
• Maintain an organized repository of leases, amendments, estoppels, SNDAs, certificates of insurance, and landlord correspondence
• Serve as the primary point of contact for landlords and property managers
• Partner with Facilities to clarify landlord and tenant repair and maintenance responsibilities
• Support Finance with lease accounting under ASC 842, month-end accruals, occupancy cost reporting, and budgeting
• Support new store openings, relocations, renewals, and closures

Required qualifications

• 3+ years of lease administration experience
• Strong understanding of commercial retail lease terms, CAM, and percentage rent
• Experience with lease administration software such as Visual Lease, CoStar Real Estate Manager, LeaseQuery, MRI, or similar
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite
• Strong analytical skills and numerical accuracy
• Demonstrated ability to operate independently in a lean environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• High level of integrity and discretion

Nice to have

• Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field
• preferably in multi-unit retail
• Working knowledge of ASC 842 lease accounting

Benefits

• Medical
• Dental
• Vision
• 401(k)
• HSA options
• Life Insurance
• Disability coverage
• Employee discount programs

About the company

lasenza is a growing specialty retail organization based in Columbus, Ohio. It is a small-to-mid-sized business that operates with agility and a hands-on leadership approach.