Manager, Executive Administration

The role

You will lead a team of five Executive Assistants and personally support 2-3 executives. You will set standards, tools, and ways of working for executive support and manage team processes, hiring, and performance.

What you will do

• Manage a team of five Executive Assistants through coaching, feedback, and regular 1:1s.
• Build and improve team processes including playbooks, escalation paths, and standards.
• Build and launch an EA career ladder.
• Build an AI-native EA team by setting standards for AI tool usage.
• Define coverage for PTO, peak periods, and internal request triage.
• Manage hiring, onboarding, and performance for the team across multiple time zones.
• Own the playbook for offsites and events including travel, agenda, budget, and vendor management.
• Own and drive company-wide processes and platforms including Navan.
• Partner with executives to align time, focus, and energy with top priorities.
• Prepare executives for meetings and coordinate international and domestic travel.

Required qualifications

• 8+ years as an Executive Assistant supporting a CEO and/or multiple C-suite executives
• 3+ years of people management experience leading Executive Assistants or a similar team
• Track record of building or improving team processes
• Experience managing EAs across multiple time zones
• Experience working for a technology company
• Demonstrated judgment and discretion, including handling confidential and sensitive information with integrity
• Experience with use of AI tools in your own work

Nice to have

• Experience scheduling across domestic and international time zones
• Expert in Google Suite, Slack, Navan, and Claude
• Experience working for a publicly traded company

Benefits

• Medical, dental, vision, life and disability insurance plans (100% paid for employees)
• Paid parental leave
• 401(k) plan with company matching program
• Mental Wellness Program & Employee Assistance Program (EAP)
• Flexible PTO
• Companywide holidays throughout the year plus summer and winter shutdowns
• Learning & Development programs
• Equipment, tools, and reimbursement support for a productive remote environment
• Free Life360 Platinum Membership and Tile trackers

Before you apply

• AI tool usage during interviews varies by role
• Undisclosed use of AI not previously discussed or approved by your Recruiter may impact your candidacy

About the company

Life360 is a Remote-First company with more than 500 remote-first employees. Its mission is to keep people close to the ones they love through mobile apps, Tile tracking devices, and Pet GPS trackers.