Executive Assistant & Special Projects Manager

The role

This role provides executive-level administrative support and strategic project management to the Executive Leadership Team. You will drive operating rhythms, manage key initiatives, and ensure alignment across the enterprise.

What you will do

• Provide high-level administrative support including calendar management and scheduling
• Coordinate and prepare materials for key meetings
• Manage inbound requests and communications
• Draft, edit, and refine executive communications
• Coordinate complex travel, logistics, and executive-level engagements
• Own and drive enterprise operating rhythms including weekly meetings and quarterly planning
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups
• Lead and execute cross-functional projects on behalf of the ELT
• Build and manage project plans, timelines, and stakeholder communication

Required qualifications

• Age 21 or over
• High School Diploma or equivalent
• 4 Year Business Degree Required
• Valid Government-Issued Photo ID
• 5–10+ years of experience in executive support, consulting, business operations, or project management
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment
• Strong business acumen
• Exceptional organizational and time management skills
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
• Ability to work in an office environment, primarily at a desk or in meetings
• Ability to move around the office as needed
• Ability to operate standard office equipment and technology

Nice to have

• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG)

Benefits

• Employee discount
• Full medical/vision/dental (full time only)
• 401k with possibility of a company match
• Access to company-sponsored well-being programs
• Paid time off
• Paid parental leave
• Flexible work arrangements
• Tuition Reimbursement Programs
• Pet Insurance

About the company

Parallel is a multi-state cannabis company operating in Florida, Massachusetts, and Texas. The company aims to pioneer a new paradigm of well-being through the benefits of cannabinoids.