Administrative Assistant

The role

The candidate will support daily operations within a fast-paced construction project office. This role provides administrative resource support to Project Managers, Superintendents, and field teams through documentation and communication.

What you will do

• Greet and assist walk-in employees, subcontractors, vendors, and visitors
• Answer and route inbound phone calls
• Support new hire onboarding, orientation scheduling, badging, and paperwork coordination
• Complete employee time entry, payroll support, and recordkeeping for field personnel
• Maintain project documentation including project logs, purchase orders, invoices, equipment tracking logs, and subcontractor documentation
• Assist Project Management and field leadership with administrative project support
• Scan, upload, and organize project files using document management systems and imaging software
• Maintain organized filing systems for compliance, safety, and project records
• Support communication between field crews, management, and corporate departments

Required qualifications

• 1–2 years of administrative, clerical, or office support experience
• Basic understanding of HR and onboarding processes within a construction or field operations setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work in a fast-paced construction office supporting multiple priorities
• Occasionally may need to kneel, reach, or stoop
• Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms
• Valid driver license and proof of insurability if driving is required

Nice to have

• Experience supporting construction projects, jobsite offices, or field operations
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Effective communication and interpersonal skills with both office and field personnel
• Ability to handle confidential employee and project information with professionalism and discretion

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Before you apply

• All drivers are subject to a DMV background records search

About the company

Loenbro is a construction lifecycle partner across various industries including electrical, mechanical, structural, and inspection. They have a national presence with a local approach.