Project Coordinator

The role

This Project Coordinator will support teams by coordinating activities, managing documentation, and facilitating communication. You will assist project managers with project setup, closeout, data entry, and administrative tasks.

What you will do

• Learn MacKay’s project management systems and standards
• Partner with project managers to ensure documentation, communication, and quality control
• Assist in creating draft contact lists and coordinating internal quality reviews
• Track project progress and prepare status reports and project write-ups
• Enter data into Vantagepoint database and support invoicing and revenue forecasting
• Manage communications to clients, staff, and subconsultants
• Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets
• Maintain and update project documentation including contracts, permits, submittals, RFIs, and change orders
• Organize and participate in project meetings and take meeting minutes
• Provide administrative support such as calendar management, travel, and conference registrations

Required qualifications

• Minimum of four years of experience in project coordination or a similar role
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in Google Office Suite (Docs, Sheets, Slides)
• Must be proactive, self-motivated, able to multitask, prioritize, work independently and in a team environment, and work under deadline pressures
• The ability to interface effectively and professionally with clients, consultants, and the community at large

Nice to have

• A bachelor’s degree in business administration or equivalent experience
• Experience within the Architecture, Engineering, and Construction (AEC) industry

Benefits

• Medical (including an HSA High Deductible option)
• Dental
• Vision
• FSA
• Supplemental Life Insurance plans
• 100% company-paid Life Insurance
• Short-Term Disability
• Long-Term Disability coverage
• 401(k) plan with up to a 4% match
• Paid vacation and sick time
• 11 paid holidays
• Employee ownership options

Before you apply

• Employment requires passing a pre-employment background check and drug screen

About the company

MacKay is an infrastructure and environmental services firm built on more than 50 years of experience. The company is in a phase of expansion, creating opportunities for employees to take on meaningful work and build long-term careers.