Administrative Assistant

The role

You will support multiple teams with short- and long-term activities. You will handle tasks, coordinate daily activities, and manage office operations.

What you will do

• Greet visitors and answer phones
• Maintain office supplies
• Handle mail, shipping tasks, and plan set deliveries
• Oversee facilities and workspace
• Manage travel arrangements for staff
• Support travel and expense reporting
• Organize food orders for employee events
• Provide event management support with logistics and employee engagement activities
• Support and coordinate new hire onboarding
• Other duties as assigned

Required qualifications

• Up to two years of experience in a similar role
• High proficiency in organizational and time-management skills
• Ability to prioritize tasks and meet deadlines
• Excellent verbal and written communication skills
• Proficiency in Google Office Suite (Docs, Sheets, Meet etc.)
• Proactive and self-motivated
• Able to multitask
• Able to work both independently and in a team environment
• Ability to interact effectively and professionally with clients, consultants and the community at large

Nice to have

• Experience with a T&E Platform

Benefits

• Medical (including an HSA High Deductible option)
• Dental
• Vision
• FSA
• Supplemental Life Insurance plans
• 100% company-paid Life Insurance
• Short-Term Disability
• Long-Term Disability coverage
• 401(k) plan with up to a 4% match
• Paid vacation and sick time
• 11 paid holidays
• Employee ownership options

Before you apply

• Employment requires passing a pre-employment background check and drug screen

About the company

MacKay is an infrastructure and environmental services firm built on more than 50 years of experience. The company is in a phase of expansion and growth.