Travel and Events Executive

The role

This person will manage travel coordination and corporate event support across India and global locations from Chennai. The role includes employee travel arrangements, event coordination, employee engagement support, vendor management, and procurement support.

What you will do

• Manage domestic and international travel bookings including flights, accommodation, itineraries, transfers, and local transport
• Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements
• Work with internal stakeholders to plan logistics, timelines, budget requirements, and execution support
• Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, and branding vendors
• Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, and purchase requests
• Track invoices and follow up on payments
• Ensure arrangements follow company policies, budget guidelines, and quality expectations
• Maintain records for travel bookings, event spends, vendor details, invoices, and approvals
• Provide remote or on-ground coordination support for employees, visitors, partners, and global teams

Required qualifications

• 2-3 years of relevant experience in corporate travel coordination, event management, vendor management, office administration, employee engagement support, or procurement coordination
• Energetic, organized, cost-conscious, and confident in coordinating with employees, vendors, partners, and global stakeholders
• Good written and verbal communication skills
• Strong coordination, planning, organizing and follow-up abilities
• Vendor management, negotiation and cost-comparison skills
• Flexibility to work rotational shifts across different time zones

Nice to have

• Experience in handling both domestic and international travel requirements

About the company

Hexnode is the Enterprise software division of Mitsogo Inc. It operates in over 100 countries.