Executive Assistant

The role

The Executive Assistant provides high-level administrative support to the Chief Product Officer and VP of Business Development. This role involves managing calendars, coordinating travel, and supporting commercial and strategic initiatives.

What you will do

• Provide high-level administrative support to the Chief Product Officer and VP of Business Development
• Manage complex calendars and schedule internal and external meetings
• Prepare meeting agendas, capture notes, and track follow-up actions
• Coordinate domestic and international travel arrangements
• Prepare and submit expense reports
• Support logistics for visitors, partners, or events
• Assist with preparation of presentations, reports, and materials
• Support organization of sales, business development, and marketing initiatives
• Act as a liaison between Sales, Business Development, Marketing, and other internal teams
• Maintain organization of key business records and confidential documents

Required qualifications

• Bachelor’s degree in Business, Communications, Marketing, or a related field
• 3+ years of experience supporting leadership teams
• Exceptional written and verbal communication skills
• Highly organized and detail-oriented
• Strong time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working independently while collaborating with cross-functional teams
• Tech-savvy and familiar with Google Workspace, project management tools, and presentation software
• Strong professionalism and ability to handle confidential information with discretion
• Proactive mindset with the ability to anticipate needs and solve problems

Benefits

• Employee equity
• RRSP matching program
• Extended health, dental, and vision benefits for you and your dependents through Manulife
• Paid time off
• Paid company closure between Christmas and New Year's
• Generous paid sick leave
• Company socials
• Weekly yoga/fitness
• Free EV charging on-site
• Weekly Tuesday dinner provided by Moment Energy
• Coffee and snacks for the office

About the company

Moment Energy repurposes large-format batteries into advanced battery energy storage systems. The company aims to build a world where clean power is abundant, affordable, and uninterrupted.