Executive Assistant - VP of People & SVP of Supply Chain

The role

The Executive Assistant provides administrative and operational support to the VP of Culture & People and SVP of Supply Chain. This role manages executive priorities, coordinates logistics, and supports People Operations and company culture initiatives.

What you will do

• Provide administrative support to the VP of Culture & People and SVP of Supply Chain.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage expense reporting and reimbursements.
• Assist with preparing and organizing presentations, documents, and contracts.
• Support employee onboarding and offboarding processes.
• Support recruiting pipeline management and interview scheduling.
• Support employee engagement surveys and reporting.
• Plan and coordinate company-wide events and employee engagement activities.
• Partner with the Office Manager to support office coordination and workplace logistics.

Required qualifications

• 5–7 years of experience as an Executive Assistant, HR Coordinator, People Operations Coordinator, or similar role.
• Experience coordinating employee events, team activities, or engagement initiatives.
• Experience supporting HR administrative processes, employee lifecycle activities, or HRIS systems.
• Exceptional organizational and time-management skills.
• Strong executive calendar management, travel coordination, and administrative capabilities.
• Excellent interpersonal and communication skills.
• Strong event planning and coordination capabilities.
• High degree of discretion, professionalism, and sound judgment.
• Proficiency with Google Workspace, calendar management, and collaboration platforms.
• Strong project coordination skills.

Nice to have

• Experience supporting multiple senior executives in fast-paced, growth-oriented environments
• Bachelor's degree
• Experience with Ninety and Greenhouse
• Familiarity with HRIS and expense management platforms, including Rippling and Ramp

Benefits

• Professional development opportunities
• Competitive cash compensation plus employee stock options
• Health/Vision/Dental/Life/Pet/Accident/Disability/Critical Illness
• Fertility benefits, caregiver concierge, and financial planning benefits
• 401k Match
• Unlimited PTO
• Parental Leave
• Finish Line Fridays - finish at 3:00 every Friday
• Generous set of observed holidays (18 days of office closure in 2026)
• $1,000 annual perks program to support a high-performance lifestyle
• Team workouts and lunches
• Access to Momentous products and merchandise

About the company

Momentous is a human performance company offering supplements designed to enhance physical and cognitive well-being. They work with experts in science and athletic performance to create a portfolio of products.