Executive Assistant - SVP of Marketing

The role

The Executive Assistant to the SVP of Marketing serves as a strategic and operational partner to drive executive effectiveness and team alignment. This role manages executive logistics, coordinates cross-functional priorities, and helps translate leadership priorities into action across the Marketing organization.

What you will do

• Manage the SVP of Marketing's calendar, inbox, scheduling, travel arrangements, expenses, and day-to-day executive logistics.
• Proactively prioritize competing requests and protect leadership focus.
• Anticipate executive needs and prepare materials ahead of meetings.
• Coordinate contracts, agreements, executive documents, and departmental expenses.
• Serve as a strategic thought partner to translate priorities into clear actions.
• Track key initiatives, deliverables, and commitments across the Marketing organization.
• Coordinate cross-functional projects and communication.
• Organize meeting notes, brainstorms, and working documents into actionable updates.
• Develop agendas and coordinate recurring leadership and departmental meetings.
• Identify opportunities to streamline workflows and implement AI-enabled productivity tools.

Required qualifications

• 5–7 years of experience as an Executive Assistant, Executive Business Partner, Operations Manager, or similar role.
• Experience coordinating complex projects, managing executive priorities, and driving cross-functional follow-through.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Strong project coordination capabilities.
• Excellent judgment and discretion when handling confidential information.
• High proficiency with Google Workspace, executive calendar management, presentation tools, and collaboration platforms.
• Proactive problem-solving skills.
• Systems-minded approach with an interest in process improvement, automation, and AI-enabled productivity tools.
• Ability to operate with ambiguity in a fast-paced environment.
• Strong business judgment and executive presence.
• Passionate about health, wellness, and a high-performance lifestyle.

Nice to have

• Experience supporting senior executives in fast-paced, high-growth environments
• Bachelor's degree
• Experience with Asana or Ninety

Benefits

• Professional development opportunities
• Competitive cash compensation plus employee stock options
• Health/Vision/Dental/Life/Pet/Accident/Disability/Critical Illness
• Fertility benefits, caregiver concierge, and financial planning benefits
• 401k Match
• Unlimited PTO
• Parental Leave
• Finish Line Fridays - finish at 3:00 every Friday
• Generous set of observed holidays (18 days of office closure in 2026)
• $1,000 annual perks program to support a high-performance lifestyle
• Team workouts and lunches
• Access to Momentous products and merchandise

About the company

Momentous is a human performance company offering supplements designed to enhance physical and cognitive well-being. They work with professional and NCAA sports teams to help customers be their best.