Compliance Specialist -Construction Business Tax and Financial @ Mullins Mechanical

The role

The Compliance Specialist supports enterprise-wide compliance activities within the accounting and finance function of a large industrial mechanical contractor. This role provides oversight for sales and use tax, customer prequalification, subcontractor compliance, contractor licensing, and lien waiver processes.

What you will do

• Manage sales and use tax compliance for multi-state construction and service operations.
• Coordinate with internal teams and external advisors to research tax questions and support audits.
• File reports and remit amount due in accordance with filing requirements and deadlines.
• Coordinate completion and renewal of customer, general contractor, vendor, and third-party pre-qualification packages.
• Maintain subcontractor compliance documentation including COIs, W-9s, and business licenses.
• Update and maintain subcontractor compliance information in third-party platforms such as Avetta and ISN.
• Provide administrative and documentation support for contractor licensing and business registrations.
• Support lien waiver preparation, review, tracking, and documentation.
• Develop and maintain compliance calendars, trackers, checklists, and standard workpapers.
• Support internal reviews, external audits, customer requests, and management reporting.

Required qualifications

• Three or more years of experience in accounting, compliance, tax administration, contract administration, construction administration, or a related business support role.
• Proficiency with Microsoft Excel, Word, Outlook, document management tools, and construction accounting systems.
• Strong organizational skills to manage multiple deadlines, recurring renewals, and competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, accountability, and follow-through.

Nice to have

• Associate’s or bachelor’s degree in accounting, finance, business administration, construction management, or a related field
• Construction industry experience strongly preferred, especially within a multi-state contractor, subcontractor, or industrial services environment
• Working knowledge of sales and use tax concepts, exemption documentation, lien waivers, contractor licensing, prequalification platforms, or construction compliance processes

About the company

Mullins Mechanical is a self-performing specialty contractor specializing in design-build applications, HVAC, plumbing, and other mechanical systems. The company is ranked #243 on the 2024 ENR Top Specialty Contractors list.