Office Manager - Dallas, Texas

The role

The Office Manager ensures the Dallas office operates efficiently and professionally. This person manages office operations, facilities coordination, employee onboarding, and serves as a liaison between local operations and centralized service departments.

What you will do

• Coordinate day-to-day office operations.
• Serve as the primary point of contact for office-related questions and administrative support.
• Manage office procedures, records, and administrative workflows.
• Coordinate facility maintenance, repairs, and vendor services.
• Manage relationships with building management, security, and cleaning vendors.
• Maintain inventories of office and breakroom supplies.
• Support employee onboarding activities and prepare workspaces.
• Assist with employee events, meetings, and engagement activities.
• Coordinate office access, security processes, badges, and keys.
• Coordinate conference rooms, meeting logistics, and catering.

Required qualifications

• 3+ years of experience in office management, administrative services, facilities coordination, executive support, or a similar business operations role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, and SharePoint.
• Demonstrated ability to work independently and exercise sound judgment.
• Customer-service mindset with strong interpersonal skills.
• Ability to maintain confidentiality when handling sensitive employee and business information.

Nice to have

• Experience supporting a construction, manufacturing, engineering, industrial, or field-service organization.
• Experience coordinating facilities, vendors, and office service providers.
• Experience supporting employee onboarding, office expansion activities, or multi-location operations.
• Experience with SharePoint, Workday, Monday.com, or similar business systems.

About the company

Mullins Mechanical is a self-performing specialty contractor specializing in design-build applications, HVAC, plumbing, and more. It ranked #243 on the 2024 ENR Top Specialty Contractors list.