Executive Assistant

The role

You will support the Global Head of Business and the SVP of Operations. Your work covers schedules, meetings, travel, follow-ups and day-to-day details so the leaders can focus on their top priorities.

What you will do

• Manage day-to-day scheduling and calendars for Emilie and Dan.
• Prioritize meeting requests and protect focus time.
• Anticipate scheduling conflicts, travel needs and logistics a week or two ahead.
• Schedule team meetings, project reviews and recurring check-ins.
• Prepare meetings by following up on agendas, presentations and background reading.
• Track meeting outcomes, next steps and action items.
• Book travel and build detailed itineraries.
• Organize logistics for internal team gatherings and occasional offsites.
• Prepare and submit monthly expense reports.
• Triage executive correspondence, draft routine messages and flag urgent matters.

Required qualifications

• Proven experience in an administrative support or executive assistant role.
• Track record of supporting busy leaders.
• Highly organized and process-oriented.
• Comfortable managing up and holding people to deadlines with tact.
• High integrity and sound judgment with sensitive business and financial matters.
• Able to balance competing priorities across multiple senior executives with minimal direction.
• Familiarity with Google Workspace, Microsoft Office and Slack, or similar tools.

Benefits

• Eligible for a bonus program.
• Comprehensive benefits.

About the company

Newlab works at the intersection of technology, industry and economic development. The company operates across multiple locations and functions, and this role gives exposure to a fast-moving business.