Office Manager

Palo Alto, CA. Posted 25 days ago

The role

This person will oversee and manage daily office operations in the Palo Alto office. They will act as the face of the office and coordinate administrative activities, events, and facility maintenance.

What you will do

Oversee and manage daily office operations
Act as the point of contact with building management, employees and cross-functional partners
Coordinate administrative activities, vendor schedules, meetings and onsite offsites
Greet and tour visitors and candidates
Maintain a clean and inviting workspace
Coordinate and execute company events and milestones
Maintain office supplies inventory
Handle incoming and outgoing correspondence
Sort and route mail and scan materials
Manage office budgets and expenses

Required qualifications

Minimum 4 years experience as an office admin and/or manager or similar administrative role
Excellent organizational and multitasking skills
Proficiency in Google Suite, Slack, and ticketing systems
Strong communication and interpersonal skills
Ability to work independently and collaboratively in a fast-paced environment
Problem-solving skills
Ability to maintain confidentiality and handle sensitive information
Flexibility to adapt to changing priorities and deadlines
Ability to interface with executive leadership
Able to be onsite 5 days a week during core business hours

Nice to have

Associates or Bachelor's degree in hospitality, human resources, facilities, or related fields
Familiarity with People processes and basic accounting principles
Space planning, workplace/facilities certification

Benefits

Annual performance-based incentive program
Partially subsidized medical plan
Fully subsidized vision/dental options
Life insurance
Disability insurance
401(k)
Flexible paid time off
Parental leave

About the company

NEXT is a technology-led, full-stack provider of small business insurance. Since 2016, they have helped hundreds of thousands of small business customers across the United States.