Associate, Business Operations (External Agency Employee)

The role

This associate will support NFL Films business operations, including contracts, purchase orders, invoices, vendor onboarding, and internal employee events. The role also covers Airtable systems, production tracking, internal communications, and leadership business partner visits.

What you will do

• Create POGA contracts for production projects and syndication, and distribute contract numbers to stakeholders
• Facilitate deal-execution workflows and new vendor onboarding through the contract lifecycle management system
• Create purchase orders and process invoices for Business Operations per company policy
• Plan and run internal employee events and engagement programs, including budgeting, vendors, RSVPs and logistics
• Track event vendors such as caterers through onboarding and keep vendor records current
• Provide operational support for tax credit reporting and analysis
• Develop and maintain Airtable systems for billing, budget tracking, revenue reporting, ACA tracking and Entertainment Requests
• Maintain production and footage usage trackers for licensing compliance and reporting
• Monitor licensing and website inquiries, route them to the right contacts, and maintain client and vendor records
• Draft, edit and distribute internal newsletters, intranet content and building monitor content, and arrange senior leadership business partner visits

Required qualifications

• 3-5+ years of experience in a business operations environment
• Bachelor's degree or equivalent experience
• General knowledge of the production and media industry

Nice to have

• Working knowledge of Airtable or comparable databases and workflow platforms, and contract lifecycle management systems
• Ability to improve processes and workflows to increase efficiency and reduce manual effort
• Familiarity with production and media operations, including production tracking and footage usage compliance
• Experience planning internal employee events and coordinating business partner visits
• Ability to support internal communications, including newsletters, intranet content and digital signage
• Ability to partner across departments on agreements, requisitions and payment processing
• Excellent organizational, prioritization, verbal and written communication skills
• Detail-oriented, able to work independently and collaboratively in a fast-paced, deadline-driven setting

Benefits

• Comprehensive benefits offered by the staffing agency; details at NFL Benefits

Before you apply

• This is a third-party agency position. The selected person will be employed by the agency, not the NFL.
• The agency handles all compensation, benefits and other terms of employment.
• Onsite presence is required. Remote and hybrid work are not offered.
• No relocation assistance will be provided.

About the company

NFL Films Commercial Operations and Business Affairs oversees business operations, strategy and deal negotiations for NFL Films. The role works with NFL Films leadership, League departments, external vendors and business partners.