Administrative Assistant (External Agency Staff)

The role

This role supports three Senior Vice Presidents with daily administrative and core operational support. The person will drive efficiency and optimize the productivity of these teams and leaders.

What you will do

• Coordinate and schedule meetings and conference calls
• Manager calendars across different time zones
• Create and distribute agendas
• Answer and route telephone calls and incoming mail
• Arrange and manage travel schedules and travel expenses
• Track and process P-Card transactions and expenses
• Prepare meeting materials and presentations
• Create templates for letters and memos
• Track and maintain department inventory and materials
• Process invoices, set up new vendors and other financial system operations

Required qualifications

• Prior experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or executive assistant capacity
• Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting
• Exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills
• Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment

Nice to have

• Degree from a Four-Year College or University
• Experience supporting multiple executives simultaneously
• Experience coordinating across multiple departments and stakeholders
• Experience within sports, media, entertainment, or a similarly fast-paced corporate environment

About the company

The NFL is a company with core values of Respect, Integrity, Team Responsibility, and Resiliency.