Executive Assistant to the President & Chief Operating Officer

The role

You will serve as an administrative partner to the COO by managing complex calendar logistics and filtering administrative demands. You will also handle travel logistics, office operations, and personal assistant tasks to optimize the COO's productivity.

What you will do

• Strategically design and own the COO's calendar.
• Schedule and prioritize meetings and protect focus time.
• Manage end-to-end travel logistics for the COO and commercial team.
• Track action items, key decisions, and commitments from meetings.
• Organize digital files and coordinate meeting prep materials.
• Act as the primary point of contact for visitors and external partners.
• Coordinate logistics for company offsites, board meetings, and corporate events.
• Provide backup coverage for the office manager.
• Handle personal scheduling, private travel, and ad-hoc personal tasks.
• Exercise strict confidentiality with sensitive information.

Required qualifications

• 4+ years of experience as an Executive Assistant supporting C-suite or senior operations leaders.
• Strong foundational understanding of corporate operations.
• Flexibility and readiness to manage communications via text and email outside standard business hours, including regular weekend availability.
• Exceptional interpersonal skills.
• Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Experienced with or highly enthusiastic about utilizing AI productivity tools.

Nice to have

• Bachelor's degree preferred, or equivalent practical experience.

Before you apply

• No visa sponsorship is available for this position at this time.
• This organization participates in E-Verify.
• No recruiters, please.

About the company

Ohalo develops novel breeding systems and improved plant varieties to help farmers grow more food with fewer natural resources. Founded in 2019, the company uses Boosted Breeding™ technology to transform global agriculture.