Executive Assistant to the CEO

The role

You will be a trusted working partner to the CEO, building and operating core systems for his professional and personal life. You will manage inbox, calendar, travel, events, and personal logistics.

What you will do

• Manage CEO inbox and inbound communications
• Own CEO calendar, scheduling, and prioritization
• Plan and execute site visits and external engagements
• Arrange CEO travel and provide occasional on-the-ground support
• Prepare CEO for meetings and manage follow-ups
• Handle sensitive information with absolute discretion
• Build and maintain systems for household management and personal logistics

Required qualifications

• Professional experience in a role requiring organization, judgment, and coordination in a fast-paced environment
• Experience partnering with executives and senior leaders
• Excellent written and verbal communication skills
• Fast and accurate typing skills
• Exceptional organization and attention to detail
• Strong relationship memory and social awareness
• Strong computer proficiency with Google Workspace, Slack, spreadsheets and relational databases
• Ability to operate effectively amid ambiguity and rapid change
• Calm, grounded demeanor under pressure
• Service-oriented mindset
• High personal energy, tact, warmth, and good humor
• Strong interpersonal instincts and situational awareness

Nice to have

• Experience in an executive assistant, personal assistant, or founder support role
• Strong travel-planning experience
• Familiarity with AI tools
• Curiosity and judgment about where automation can reduce friction

Benefits

• Flexible paid time off
• Health insurance (100% paid gold-level PPO for employees, partners, and dependents)
• Dental insurance (100% paid for employees, partners, and dependents)
• Vision insurance (100% paid for employees, partners, and dependents)
• Disability insurance (100% paid for long-term financial support)
• Ability to contribute to 401(k), health FSA, and dependent care FSA
• Relocation assistance

Before you apply

• Must be based in or near Portland, Oregon, or willing to relocate rapidly

About the company

Panthalassa is a renewable energy and ocean technology company headquartered in Portland, Oregon. It is a public benefit corporation focused on capturing renewable energy from oceans.