Executive Assistant (Contract Role)

The role

You will provide administrative support to executives, managing calendars, meetings, travel and expenses. You will handle confidential information with discretion and work with the Executive Assistant team to keep priorities moving.

What you will do

• Manage executive calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate internal and external meetings, including invitations, agendas, materials, and follow-up
• Arrange domestic and international travel, including itineraries and related logistics
• Prepare and submit expense reports and help track executive expenses
• Draft, proofread, and manage correspondence and other materials as needed
• Handle confidential information with professionalism and discretion
• Track action items and follow up with stakeholders to help keep priorities moving
• Coordinate meals and other logistics for executive meetings and events
• Serve as a point of contact for executives and their internal and external stakeholders
• Coordinate with the Executive Assistant team to ensure at least one EA is onsite each business day

Required qualifications

• 3+ years of experience providing executive or senior-level administrative support
• Experience managing complex calendars, meeting logistics, and travel arrangements
• Strong organizational and time-management skills, with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Sound judgment and discretion when handling confidential information
• A proactive, resourceful, detail-oriented approach
• Ability to work onsite 2–4 days per week in Philadelphia, including when the executives supported are onsite
• Ability to coordinate onsite coverage with the Executive Assistant team
• Proficiency in Microsoft Office and/or Google Workspace

Before you apply

• ParetoHealth does not provide employment visa sponsorship for this position. Candidates must be authorized to work in the United States without sponsorship now or in the future.
• Recruiters and hiring managers communicate only from an @paretohealth.com address. No text message or chat-based interviews are conducted.

About the company

ParetoHealth is a benefits captive based in Philadelphia that helps small and midsize employers control healthcare costs. The company describes itself as the largest and fastest-growing benefits captive in the United States.