Executive Assistant (Temp 6-Month)

The role

This Executive Assistant will support the CEO and COO by managing calendars, inboxes, travel, and meetings. You will coordinate executive offsites, board meetings, and special projects in a remote environment.

What you will do

• Manage complex calendars for the CEO and COO
• Triage executive inboxes and organize correspondence
• Coordinate business travel including flights, accommodations, and itineraries
• Prepare and submit executive expense reports
• Coordinate contract signatures with Legal and internal stakeholders
• Support special projects by coordinating resources and tracking deadlines
• Coordinate internal and external meetings and logistics
• Plan and coordinate executive offsites, leadership offsites, and board meetings
• Set agendas for executive staff meetings and document decisions
• Prepare and distribute agendas, presentations, and supporting documents

Required qualifications

• Proven experience supporting multiple senior executives
• Exceptional calendar management, organization, prioritization, and attention to detail
• Experience managing executive correspondence, business travel, and expense reporting
• Experience coordinating leadership meetings, offsites, and confidential executive or board materials
• Strong written and verbal communication skills
• Unquestionable integrity and the judgment to handle sensitive business, financial, and personnel information with discretion
• Proficiency with Google Workspace, calendaring tools, video conferencing, and electronic signature platforms
• Ability to work independently in a remote environment
• Availability to support Pacific Time working hours
• Commitment to the full six-month assignment

Nice to have

• experience supporting a CEO or COO

About the company

PayNearMe builds innovative technology to transform the way businesses and their customers experience payments. The company is headquartered in Silicon Valley with satellite offices in Dallas, TX and Holmdel, NJ.