Office Manager and Travel & Expense Coordinator - Onsite Miami

The role

This person will lead day-to-day operations for the Miami office and serve as the company-wide administrator for corporate travel, expense, and card programs. They will also provide on-site assistance to remote Executive Assistants.

What you will do

• Maintain office supplies and general tidiness
• Ensure the space is ready for meetings and events
• Serve as point of contact for facility vendors and building management
• Receive deliveries and manage incoming mail
• Assist with booking office space, catering, and AV equipment
• Coordinate travel and hotel arrangements for team meetings and guests
• Support planning and research for large company events
• Manage employee badge setup and parking administration
• Serve as company administrator for the corporate credit card program
• Manage Concur user accounts, approvals, and reporting

Required qualifications

• Minimum 3+ years of experience as an Office Manager, Travel & Expense Administrator, or similar administrative/operations role
• Experience administering a corporate card program and/or a T&E platform
• Strong organizational, communication, and vendor-management skills
• Ability to work independently and manage multiple, competing priorities
• Comfortable supporting both on-site and remote/hybrid teams
• Tech-savvy, with familiarity in Microsoft 365, Slack, and scheduling platforms
• Experience coordinating travel, meetings, and vendor relationships
• High level of discretion and professionalism when handling sensitive financial and personnel information

Nice to have

• Concur experience strongly preferred
• Experience negotiating corporate rates with vendors a plus

Benefits

• Health, Dental, Vision, Life and Disability Insurance options available day one
• 401K with match and immediately vested
• 17 company holidays
• 2 floating holidays
• Competitive paid time off policy
• Internal Advancement Opportunities

Before you apply

• Please do not use AI tools to generate your application materials

About the company

PerfectServe is a provider of clinical communication and physician scheduling solutions in the health IT space. The company has 400+ employees and 30,000+ customers.