Tradeshow Events Specialist

The role

The Events Specialist supports the planning, coordination, and execution of trade shows, conferences, and events. This includes trade show logistics, exhibitor support, vendor coordination, and post-event follow-up.

What you will do

• Assists in the preparation of tradeshows, events, and conferences from planning through post-event wrap-up
• Coordinates tradeshow logistics including exhibitor services, venue and vendor communication, and shipping
• Assesses and tracks payments, processes invoices, and prepares expense reporting
• Arranges hotel, transportation, group dinners, registration, and event credentials
• Assists with event space planning, floor plan creation, and booth inventory management
• Collaborates with event team members and stakeholders
• Performs other duties and special project work as assigned

Required qualifications

• Professional degree in Events Management or equivalent professional experience
• 3 – 5 years of experience in supporting tradeshow, conference, or event execution
• Ability to manage tactical and logistical aspects of tradeshow and event planning
• Proficient in MS365 software, space planning software, and event portal/registration software, exhibitor portals, and related tradeshow or event management systems
• Outstanding communication skills
• Ability to manage multiple projects while prioritizing work assignments
• Excellent organizational skills
• Must be able to sit and stand for extended periods (2-4 hours at a time)
• Must work on a computer for extended periods (up to 4 hours at a time)
• Must have a valid PA driver’s license
• Must travel a minimum of 30%, primarily domestic air and other typical modes, including overnight travel
• Must communicate effectively in English

Nice to have

• experience preferably in a corporate, B2B environment
• Cvent experience preferred

Benefits

• medical, dental, and vision coverage
• 401k matching
• generous time off package
• 16 weeks fully paid maternity leave
• 10 weeks fully paid paternity leave
• life insurance
• short & long-term disability
• on-site gym access
• health & wellbeing center
• on-site café
• walking trails
• tuition assistance

About the company

Phoenix Contact USA Inc. is an equal opportunity employer committed to the diversity of its employees.