Torch Cay Associate Director/Chief of Staff

The role

This person will support the Director of Security, Project Management, and the construction team at an active construction site. They will handle on-site operational tasks and administrative office duties to optimize site processes and ensure compliance.

What you will do

• Assist with site setup, organizing materials, and maintaining a clean and safe job site.
• Align project goals with company strategy and manage daily operational rhythms.
• Act as a liaison between senior management, field staff, and subcontractors.
• Oversee major initiatives and resolve bottlenecks across construction teams.
• Act as a central communication point for stakeholders.
• Prepare executive reports on project status and facilitate high-level meetings.
• Implement operational improvements and ensure compliance with safety, permitting, and legal requirements.
• Assist HR with onboarding and fostering organizational culture.
• Prepare, process, and track project documents such as RFIs, change orders, purchase orders, and daily logs.
• Assist with procuring materials, tracking inventory, and conducting site walkthroughs.

Required qualifications

• At least 5+ years in operations, business management, or a senior-level role.
• Strong organizational skills.
• Proficiency with Microsoft Office/construction software.
• Knowledge of building codes.
• Ability to read blueprints.
• Strong leadership, analytical problem-solving, and exceptional communication skills.
• Proficiency in project management software, Microsoft Office, and related tools (e.g., Procore, QuickBooks, HubSpot).
• Ability to lead teams and drive results without being their direct manager.
• Trustworthy handling of sensitive information.
• Capable of handling complex, fast-paced environments.
• Must be able to work on-site, including standing, lifting, and working in varied weather conditions.

Nice to have

• Previous construction experience
• Understanding of construction processes, project management, and site coordination

About the company

Penske Media Corporation (PMC) is a leading global media and information services company. It owns over 300 live events and reaches a monthly audience of more than 500 million people.