Senior Administrative Assistant

The role

This role provides executive and operational support to the VP of Quantum Architecture, the Head of Business Operations, and the Brisbane office. The person will manage complex calendars, international travel, and executive meetings while coordinating between Brisbane-based teams and the global organization.

What you will do

• Provide high-level executive and administrative support to the VP, Quantum Architecture and Head of Business Operations.
• Serve as a coordination point for the Brisbane office to facilitate communication with global offices.
• Manage complex and frequently changing calendars across global time zones.
• Prepare leaders for meetings by coordinating agendas, materials, and logistics.
• Attend meetings to capture minutes, decisions, and action items.
• Monitor and coordinate follow-up on priorities from leadership meetings.
• Support executive communications and ensure decisions are communicated to stakeholders.
• Arrange complex domestic and international travel including itineraries and accommodations.
• Support visits by executives, technical leaders, and partners to the Brisbane office.
• Complete and process expense reports.

Required qualifications

• Bachelor's degree or equivalent relevant professional experience.
• Minimum of 5 years of related experience supporting senior executives in a fast-paced, complex organization.
• Experience supporting globally distributed teams and executives working across multiple time zones.
• Experience coordinating extensive domestic and international travel.
• Ability to operate with discretion, professionalism, sound judgment, and a high degree of confidentiality.
• Experience working autonomously and navigating shifting priorities and limited direction.
• Ability to support early morning meetings to align with US Pacific Standard Time (PST).
• Ability to support multiple senior leaders and balance competing priorities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills to build relationships across all levels of an organization.
• Willingness to occasionally support time-sensitive matters outside standard Australian business hours.
• High level of proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.

Nice to have

• Experience supporting senior technical, engineering, scientific, R&D, or business operations leaders
• Experience working in a startup, high-growth technology company, or similarly dynamic environment
• Experience supporting operational projects, cross-functional initiatives, or office operations
• Interest in learning about quantum computing, semiconductor technology, engineering, scientific, technical, commercial, and business operations topics

Benefits

• Equity
• Benefits

About the company

PsiQuantum's mission is to build the first useful quantum computers using silicon photonics architecture. The company focuses on building and deploying million-qubit, fault-tolerant quantum systems.