Billing Specialist

The role

The Billing Specialist manages client invoice processing and ensures timely cash collections. This role involves managing monthly invoices, retainer billing, and assisting with statements of accounts and collections.

What you will do

• Process invoices and monthly retainers including applicable credit memos.
• Issue monthly customer statements to aid collection.
• Ensure that all billable expenses are properly invoiced and reconcile any discrepancies.
• Set up accrued revenue journal entries for invoices unable to post at month-end closes.
• Support Client Accounting Manager daily to ensure that all processes related to billing are done effectively and in a timely.
• Review and post all accounts receivable entries for both invoicing and credits memos.
• Update the customer master file with proper contact.
• Apply customer payments to close out open invoices.
• Support Senior Accountant when needed to ensure that all daily collections are processed and posted properly for commissions due.
• Prepare any reporting requirements and ad-hoc projects as needed.

Required qualifications

• 3+ years of billing
• Public Relations or Legal / Law Firm related billing experience is required.
• Good communication skills.
• Experience with basic accounting and data entry.
• Detail-oriented with a customer service approach and attitude to problem-solving.
• Proficient with Excel program.
• Ability to learn and adapt to new processes.
• Well organized with ability to prioritize.
• Bachelor’s degree in accounting / finance or related

Benefits

• 401(k) employer match
• Premium healthcare plans, including medical, dental and vision coverage
• Generous Paid Time Off (PTO) package, including birthday PTO
• Custom career opportunities
• new business commission

About the company

Prosek is one of the largest independent communications and marketing firms in the U.S. It provides expertise with financial and professional services companies.