Executive Assistant & Office Manager

The role

You will provide executive support to the SVP of Partnerships and manage the launch and ongoing operations of the new New York office. This includes managing building relations, vendors, office supplies, and daily workplace operations.

What you will do

• Manage calendar, inbox, travel, and expenses for the SVP
• Draft correspondence, prepare briefing materials, and track follow-ups
• Coordinate partner and client visits, hosting, logistics, and gifting
• Serve as primary liaison with building management
• Coordinate office launch including painting, branding, signage, and build outs
• Support daily office operations, supplies, mail, and deliveries
• Source, contract, and onboard vendors for pantry, cleaning, and supplies
• Manage pantry stocking, snacks, and weekly lunch programs
• Own conference room booking and AV readiness
• Track launch spend against plan with Finance

Required qualifications

• 5+ years of experience as an executive assistant, office manager, or workplace coordinator
• Experience opening, scaling, or managing an office of 30 to 100 people
• Strong vendor management and budgeting skills
• Sound judgment and discretion with confidential information
• Exceptional organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficient with Google Workspace, Slack, and expense tools such as Ramp

Nice to have

• Experience working with landlords and property managers in NYC commercial buildings
• Experience with workplace tools such as room booking and visitor management platforms
• Event coordination experience
• Sports, media, or entertainment industry experience

Benefits

• Company-subsidized medical, dental, & vision plans
• 401(k) plan with company match
• Annual bonus
• Flexible PTO
• 16-week paid parental leave
• Disability benefits
• Workplace flexibility and modern work schedules
• Company-wide in-person events and team outings
• Lifestyle enhancement program
• Company equipment provided (Windows & Mac options)
• Annual performance reviews

Before you apply

• You must be authorized to work for any employer in the U.S.
• Unable to sponsor or take over sponsorship of an employment Visa

About the company

PrizePicks is a fast-growing sports company and a leading platform for Daily Fantasy Sports. The team consists of over 550 employees.