Executive Assistant

The role

This person will support three senior leaders in Engineering, G&A, and Sales. They will manage complex calendars, coordinate travel and expenses, and handle communications and meeting logistics.

What you will do

• Manage complex, high-volume calendars for three executives
• Schedule and coordinate internal and external meetings, all-hands, and offsites
• Book and manage domestic and international travel itineraries
• Prepare, submit, and reconcile expense reports
• Serve as a point of contact between executives and their teams and partners
• Draft, proofread, and manage correspondence and presentations
• Track action items and follow-ups from meetings
• Coordinate department meetings, leadership reviews, and team events
• Partner with other Executive Assistants on shared processes and coverage
• Support light project coordination and process purchase orders, invoices, and vendor requests

Required qualifications

• 5+ years of experience as an Executive Assistant or in a similar administrative role
• Bachelor's degree or equivalent practical experience
• Ability to manage competing priorities across different functions and stakeholders
• Excellent written and verbal communication skills
• Highly proficient with Google Workspace or Microsoft Office
• Familiarity with expense and travel management tools
• Strong discretion and professionalism when handling confidential information
• Comfortable working in a fast-paced, high-growth technology company
• Strong organizational skills and follow-through

Nice to have

• Prior experience supporting leaders in Engineering, Finance/G&A, and Sales organizations
• Experience at a semiconductor, AI infrastructure, or enterprise technology company
• Experience coordinating with cross-functional business partners such as Finance, People, IT, and Legal
• Experience planning offsites, team events, or department-wide meetings

Benefits

• Base salary plus equity
• 95% premium coverage for employee medical insurance
• 77% premium coverage for dependents
• Health Savings Account (HSA) with employer contribution
• Dental, Vision, Short/Long term Disability, Basic Life, Voluntary Life, and AD&D insurance plans
• Flexible Spending Account (FSA) options like Health Care, Limited Purpose, and Dependent Care
• Headspace subscription
• Gympass+ membership
• One Medical membership
• Counseling services with an Employee Assistance Program

Before you apply

• You must submit an application form for each position for which you believe you are qualified

About the company

SambaNova is a leader in next-generation AI infrastructure, delivering a full-stack inference platform for customers worldwide.