Program Manager, Grants & Project Operations

The role

This person will support the execution of government-funded R&D projects and strategic initiatives at SambaNova Systems Japan GK. The role focuses on project operations, grant administration, documentation, reporting, and stakeholder coordination.

What you will do

• Coordinate and support government-funded R&D projects including NEDO and MEXT
• Coordinate project reporting schedules, submission requirements, and administrative deliverables
• Maintain project records and ensure audit readiness
• Support project reviews, inspections, and compliance activities
• Drive timely completion of reporting and administrative requirements across project teams
• Support preparation, review, and quality assurance of project proposals and technical reports
• Support preparation and maintenance of bilingual (Japanese/English) project documentation
• Facilitate communication among technical teams, management, research partners, customers, and funding agencies
• Support expenditure tracking and funding-related reporting activities
• Support contract documentation and administration

Required qualifications

• Bachelor's degree or equivalent experience
• Experience supporting government-funded R&D projects, technology development programs, or strategic projects
• Strong project coordination, documentation, and organizational skills
• Experience working with multiple stakeholders across organizations
• Excellent Japanese communication skills (business level or above)
• Ability to communicate effectively in English in a professional environment
• Proficiency with Microsoft Office applications

Nice to have

• Experience with NEDO, MEXT, or other Japanese public funding programs
• Experience in semiconductor, AI, quantum technology, deep-tech, or related industries
• Experience supporting project proposals, technical documentation, reporting, and compliance activities
• Experience preparing or reviewing bilingual (Japanese/English) project documentation
• Experience working with international and cross-functional teams
• Familiarity with project governance, grant administration, contract documentation, and audit support activities

About the company

SambaNova is a leader in next-generation AI infrastructure, delivering a full-stack inference platform for customers worldwide.