Parts Manager/Shop Administrator- Heavy Civil Infrastructure

The role

The Parts Manager / Shop Administrator keeps the shop supplied and organized. The role involves parts acquisition, purchasing, inventory, and vendor relations alongside administrative work including work orders, fleet records, and reporting.

What you will do

• Order parts, filters, fluids, tires, tools and shop supplies
• Get quotes, compare price and lead time, and pick the best-value source
• Track open orders and expedite urgent or critical parts
• Process warranty claims, core returns and returns of incorrect or defective parts
• Keep the parts room, bins and storage areas organized
• Receive, inspect and log all incoming parts
• Issue parts to technicians and charge them to the correct work order, unit or job
• Set and maintain stock levels and reorder points
• Conduct annual counts of physical inventories
• Build and maintain relationships with parts dealers, suppliers and service vendors

Required qualifications

• High school diploma or GED
• 3+ years in parts management, parts counter or purchasing, ideally in heavy equipment, construction, fleet or automotive
• Working knowledge of equipment parts, part numbers and cross-referencing
• Proficiency in Microsoft Office, especially Excel and Outlook
• Valid driver's license with a clean driving record
• Must be able to lift and carry up to 50 lbs
• Must be able to stand, walk, bend and climb ladders for long periods
• Must follow all safety rules and wear required PPE in the shop

Nice to have

• Associate's degree or coursework in business, supply chain or a related field
• Experience with fleet maintenance or inventory software (e.g. Viewpoint)
• Familiarity with DOT and OSHA recordkeeping

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K Plan with a company match
• Life Insurance
• Disability Insurance
• Paid Time Off
• Paid Holidays

About the company

Fay, S&B USA Construction builds complex infrastructure across the Mid-Atlantic such as major bridges, tunnels, highways, and P3 programs. They invest in the people who build with them.